WV Dance Federation Meeting Minutes

August 5, 2006

The meeting, held at the West Virginia Wesleyan College, Buckhannon, WV was called to order by President Terrry Morris at 8:45 AM.

Roll Call of the Board of Directors, and Standing Committee Chairpersons
Results were:

EXECUTIVE BOARD
POSITION	NAME	PRESENT	ABSENT
President	Terry & Barbara Morris	X
Vice President	Bob & Kay Short	X
Secretary	Don & Anita Hill	X
Treasurer	Keith & Debby Hadley	X
Historian	Ruel & Patsy Elliott	X
Convention Chairman	George & Pat Cumberledge	X
DISTRICT REPRESENTITIVES
Northern Regional Caller Coordinator	Clarence Watkins	X
Central Regional Caller Coordinator	Ed Pabst		X
Southern Regional Caller Coordinator	Bea Dowdy-(represented by Penn Raines)	X
District 1 Representative	Paul Teufel	X
District 2 Representative	Vacant position
District 3 Representative	Donna Roby	X
District 4 Representative	Pat Cumberledge	X
District 5 Representative	Ken & Pat McNulty (represented by Merrill Carnes)	X
District 6 Representative	George & Carolyn Godby	X
District 7 Representative	Ruel & Patsy Elliott	X
District 8 Representative	Don & Anita Hill	X
District 9 Representative	Penn Raines	X
STANDING COMMITEES
Drivers License Plates Chairman	Keith Hadley	X
Insurance Chairperson	Ruel & Patsy Elliott	X
Facility Coordinator	Pat Cumberledge	X

Roll Call of Federation Clubs
Results were:

CLUB NAME	PRESENT	ABSENT
BEA'S BUNCH ROUND DANCE CLUB		X
CALICO & JEANS	X
DANCERS CHOICE	X
FANTASTIC GOLDEN SQUARES		X
GREENBRIER VALLEY SQUARES	X
MEALODY SEEKERS		X
MOUNTAINEER STATE CLOGGERS		X
PANHANDLERS	X
POCAHONTAS PROMENADERS	X
REBEL ROUNDERS		X
RHYTHYM ROUNDS	X
SPINNING GEARS		X
STARDUSTERS	X
STARLITE SQUARES	X
STERNWHEELERS		X
SUNDAY STROLLERS		X
TUG TWIRLERS		X
VALLEY ROUNDS		X
WESTERN STARS SQUARE DANCE CLUB	X
Y-SQUARES		X
4-H DANCING CLOVERS		X

Previous Meeting Minutes.
     Minutes of the previous meeting were circulated prior to the start of the meeting. A motion was made and seconded to defer reading of the minutes and accept them as written. The motion carried unanimously.

Secretary's Report.
     " The secretary reported that an announcement of this meeting, and notification of the intent to modify Article II, paragraph 1, was mailed to the executive board, standing committee chairmen, and club representatives on July 1, 2006.. Secretarial expenses were reported as $12.09 for postage with a balance on hand of $0.32

Treasurer's Report.
     " The treasurer presented a detailed report of expenses and disbursements since the last meeting. Disbursements totaled $139.82. Total deposits were reported as $2,406.31. The balance on hand was reported as $4,055.46.

Historian's Report.
     " Historian Ruel Elliott reported that he had just received a box of materials sent by Frank Landis husband of the late Sheila Landis, the Federation's Historian and Insurance Chairman for many years. Ruel said he had not yet examined the materials.

Convention Chairman's Report.
     " George Cumberledge commended his staff for their hard work. He said 10 states were represented at this years convention and that 262 persons were registered as of Friday night. He believes at least 300 will be registered before the convention is over. George stated that the Federation is selling bottled water and candles this year.

District Representative Reports.

District: Northern Panhandle - The "Spinning Gears" is the only club left in the Northern Panhandle and they are holding on. George Cumberledge asked how he could get a schedule of their dances. Paul said they only dance once per month in the winter and not at all during the summer
District 2: Mountaineer - Vacant
District 3: Eastern Panhandle - Panhandlers are doing ok. They recently elected new officers. Seven students were graduated from their last class.
District 4: Central District - No change
District 5: Ohio Valley - Stardusters are doing well. Normally have a class every year with three to five couples.
District 6: Guyan District - Nothing new.
District 7: Capitol District - Dancer's Choice graduated six and Starlite Squares graduated ten.
District 8: Elk-Greenbrier - Pocahontas Prominaders are doing o.k. however, they do not dance June - August. The Greenbrier Valley Squares annual Spring Fling was very successful. A separate room was provided for students and new dancers. All dancers were brought together for the opening and closing tips. The club graduated 11 students from mainstream and went on to teach them plus. The class was taught using DVD's. Movements taught during the month were exercised by having the monthly dance caller come in early. Callers and dancers have complemented them on their dancing skills.
District 9: Southern District - Calico & Jeans not dancing until September. It is believed that Bee's Bunch round dance club has folded due to Bee's health. Also, the Happy hook-up's camping square dance club has folded. Jim Taylor is the only caller in the area.

Caller Representative Reports.

Northern Region - No report.
Central Region - No report
Southern Region - No report

Committee Chairperson Report

Insurance - Ruel reported that 271 dancers in 9 clubs are covered by insurance. Cost is $4.10 per dancer per year. Some school districts are requiring clubs to have a million dollars in liability insurance coverage. The dancers insurance provides this. Class members are covered free if their names are turned in; they must be paid for upon graduation. New policy year starts each January
Facility Coordinator - College has been very cooperative. They have helped us cut our expenses.
Dancer License Plates - Keith reported no new sales in the past year. There are only 14 plates remaining in use. He had a balance of $299.04
Web Page/Publicity - Encourage all to keep there schedules updated.

Old Business
Terry Morris explained the reasons to modify Article II Section 1 of the existing By-Laws and asked that the number of meetings be reduced from 3 mandatory meetings to 2. Rual Elliott made the motion and it was seconded by Don Hill. No further discussion was held and the motion was unanimously passed.

New Business

Election of new officers - Terry Morris presented the new slate as follows:

President Tim & Terri Mayfield

Vice President Dale & Ellen Akers

Secretary To be appointed by the president

Convention Chairman Jack & Marilyn Dugan

     The floor was then opened for nominations. Hearing none George Cumberledge moved the nominations be closed and the slate accepted by acclamation. The motion was seconded by Tim Merrifield.
     The slate as stated above was elected.

     Terms of elected officers is as follows:

President	1 Year	First of two consecutive terms allowed.
Vice President	1 Year	First of two consecutive terms allowed.
Secretary	2 Year	First of two consecutive terms allowed.
Convention Chairman	1 Year	Unlimited terms allowed.

The Treasurer and Historian each have one year remaining on their first terms.

A rather lengthy discussion concerning dancer and caller attire was held; however, no action items resulted.
Ruell Elliott, Terry Morris, and Tim Mayfield were appointed as a committee to audit the Federation books.
A committee consisting of Jackie Carden, Keith Hadley and Jack Dugan were appointed to audit the 2006 convention books when they are closed.

Next Meeting - The next meeting will be scheduled at a time and location to be determined by the President.

Adjournment -- The meeting was adjourned at 9:45 AM.

After the close of the meeting Etta McCormick accepted an appointment as Federation Secretary

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Web page developed by - Don Hill

President	Tim & Terri Mayfield
Vice President	Dale & Ellen Akers
Secretary	To be appointed by the president
Convention Chairman	Jack & Marilyn Dugan